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Request for Proposals – Video Editing, Post-Production & Digital Content Services – IAMC-TMX Line Wide gathering

Issued By

Cando on behalf of the Indigenous Advisory and Monitoring Committee for the Trans Mountain Expansion and Existing Pipeline (IAMC-TMX)

Event Information

  • Event: IAMC-TMX Line Wide Gathering 2027
  • Location: Vancouver Island Conference Centre (VICC), Nanaimo, British Columbia (anticipated)
  • Event Dates: March 3-4, 2027
  • Attendance: Approximately 250 participants with capacity for growth
  • Submission Deadline: December 7, 2026, 11:59 PM Pacific Time

1. Background

The IAMC-TMX Line Wide Gathering is an annual event that brings together Indigenous leaders, community representatives, youth, Elders, Knowledge Keepers, federal officials, regulators, and industry representatives from communities located along the Trans Mountain corridor.

The Gathering generates a significant volume of video content including keynote presentations, panel discussions, fireside chats, workshops, and community discussions. IAMC-TMX is seeking a qualified contractor to transform recorded event content into professional digital assets suitable for website publication, public education, stakeholder engagement, and social media distribution.


2. Purpose

The purpose of this RFP is to secure a contractor to provide professional post-production, editing, and digital content creation services utilizing existing recorded footage from the IAMC-TMX Line Wide Gathering 2025.

The primary objective of this project is to transform existing recorded content from the 2025 Line Wide Gathering into reusable educational, informational, and promotional digital assets. This RFP is primarily focused on post-production and content creation using footage that has already been captured.

The successful proponent will create engaging and accessible content that amplifies Indigenous voices, shares lessons learned, highlights youth perspectives, and supports ongoing public awareness and engagement activities.

Optional Services

Proponents may also provide pricing and information for optional future services for Line Wide 2027, including:

  • On-site videography
  • Daily recap videos
  • Short-form social media reels
  • Post-event highlight video

This optional work is not part of the core scope and may be contracted separately at the discretion of IAMC-TMX.


3. Scope of Services

The successful proponent will be responsible for reviewing and editing video footage provided by IAMC-TMX and producing digital content including, but not limited to:

A. Session Editing

Edit and produce complete session recordings for:

  • Keynote presentations
  • Panel discussions
  • Fireside chats
  • Youth speaker presentations
  • Lessons learned discussions
  • Community presentations
  • Selected workshop sessions

Services may include:

  • Audio enhancement
  • Colour correction
  • Graphic titles
  • Intro and outro branding
  • Speaker identification graphics
  • Closed captions
  • Accessibility considerations

B. Website-Ready Video Content

Produce professionally edited long-form videos suitable for publication on the IAMC-TMX website, including:

  • Individual presentations
  • Featured panel discussions
  • Educational content
  • Community storytelling content

Videos should be optimized for online viewing and submitted in web-ready formats.

C. Social Media Content

Create short-form social media content highlighting:

  • Youth voices
  • Community perspectives
  • Elders and Knowledge Keeper teachings (where permissions permit)
  • Key conference messages
  • Speaker highlights
  • Lessons learned sessions
  • Event highlights

Suggested Deliverables

  • 15-25 social media reels
  • 30-90 seconds each
  • Vertical format (9:16)
  • Subtitled
  • Platform-ready exports for:
    • LinkedIn
    • Facebook
    • Instagram
    • YouTube Shorts

D. Event Highlight Videos

Produce:

  • Conference Highlight Reel
    • 3-5 minute professionally edited recap video
  • Thematic Videos
    • Environmental stewardship
    • Indigenous monitoring
    • Youth leadership
    • Community engagement
    • Economic reconciliation

IAMC-TMX anticipates three to five thematic videos.


4. Deliverables

The successful proponent will provide:

  • Final edited session recordings
  • Social media reels
  • Event highlight video
  • Thematic videos
  • Caption files
  • Graphics packages
  • Project files
  • All final video exports

IAMC-TMX shall retain ownership of all source footage and final deliverables.


5. Proponent Qualifications

Proponents should demonstrate:

  • Experience editing conference content
  • Experience working with Indigenous organizations
  • Strong storytelling capabilities
  • Experience creating social media content
  • Accessibility and captioning expertise
  • Ability to manage large volumes of recorded footage

Preference may be given to Indigenous-owned businesses or proponents demonstrating meaningful Indigenous participation.


6. Proposal Requirements

Proposals should include:

Company Overview

  • Organization background
  • Years in business
  • Relevant experience

Relevant Projects

Provide examples of:

  • Conference videos
  • Documentary-style productions
  • Social media campaigns
  • Indigenous organization projects

Work Plan

Describe:

  • Editing approach
  • Review process
  • Quality assurance measures
  • Production schedule

Pricing

Provide:

  • Fixed pricing
  • Hourly rates
  • Optional pricing for additional edits
  • Optional motion graphics pricing

Optional Services

  • On-site videography for Line Wide 2027 including creation of:
    • Daily recap videos
    • Short-form social media reels
    • Post-event highlight video

7. Evaluation Criteria

CriteriaWeight
Relevant Experience25%
Quality of Previous Work25%
Understanding of Scope20%
Pricing20%
Indigenous Participation10%
Posted in

IAMC-TMX

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The IAMC-TMX is accepting applications for an Executive Director. About the Role Engagement Status: Full-time independent contractor, 12-month renewable term, up to March 31, 2030 Location: Remote home office, with travel to Committee and community meetings in British Columbia and Alberta Expected Travel: Approximately 10–20% Reports to: The Committee as a whole, with day-to-day operational direction from the Co-Chairs within authority delegated by the Committee. This opportunity is best suited to a seasoned leader who has worked in complex governance, public sector, Indigenous, major project, regulatory, or multi-party environments and can quickly earn trust across groups with different authorities, accountabilities, interests, and histories. For more information and to apply, visit: https://ca.indeed.com/job/executive-director-b070b48b7ec17ae3

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We're saddened to hear of the passing of Peter Snow. During his time with IAMC-TMX, Peter contributed to the Indigenous Monitoring Subcommittee and served on the Indigenous Caucus for three years. His involvement supported efforts to strengthen Indigenous participation in monitoring and oversight. We offer our condolences to his family, friends, and all who walked alongside him in this work. He will be missed and remembered.

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1 Comments

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