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Request for Proposal – Administration of the Selection Process for the Alberta Métis Representative to the IAMC-TMX Indigenous Caucus

28 May 2025/IAMC-TMX/, ,

I. INVITATION

  1. The IAMC-TMX invites you to submit a proposal to administer the selection process for the Alberta Métis representative to the Indigenous Caucus of the IAMC-TMX for the 2025–2027 term.
  2. Consulting proposals are to be submitted electronically to:
    Indigenous Advisory & Monitoring Committee
    21559 Chief Lapotac Blvd Unit 104
    Enoch, AB T7X 3Y3
    Email address: info@iamc.ca
  3. Proposals must be submitted by 11:59 p.m. (MST) Sunday June 22, 2025.
  4. All liaison and questions concerning this Request for Proposal shall be directed to:
    Ms. Stephanie Gardener, Executive Coordinator
    Phone:780-990-0303 x236
    Email address:info@iamc.ca
  5. All proposals shall be treated as confidential and remain the property of IAMC-TMX.
  6. F. All submissions will be carefully reviewed. The selection will be determined following the completion of the review.

The IAMC-TMX thanks all individuals and firms that submit proposals on this “Administration of the Selection Process for the Alberta Métis Representative to the IAMC-TMX Indigenous Caucus” contract.  Only those individuals or firms considered for short list interview purposes, as warranted, will be contacted.

II. PROJECT REQUIREMENTS

A. BACKGROUND

IAMC stands for the Indigenous Advisory and Monitoring Committee.
The IAMC-TMX brings together 13 Indigenous representatives and 6 senior federal government officials to monitor and provide advice on the Trans Mountain Expansion (TMX) Project. The Committee’s goal is to ensure the safety and protection of the lands, waters, and interests of Indigenous Peoples.

The Indigenous Caucus is composed of 13 members, including one representative from the Alberta Métis communities. The current term ends on March 31, 2025, and a new representative must be selected for the term April 1, 2025 – March 31, 2027.

The IAMC-TMX is committed to ensuring a fair and transparent selection process for the Indigenous Caucus representative for the Alberta Métis IAMC-TMX communities. The previous legal firm, JFK Law LLP, withdrew from facilitating the selection process due to concerns about potential bias and conflict of interest. Consequently, a new legal firm must be engaged to administer the selection process in accordance with the IAMC-TMX Terms of Reference. (Final Amended September 3, 2021).

B. TASK DESCRIPTION

The IAMC-TMX is seeking a qualified and culturally competent organization to design and administer a transparent, community-led selection process for the Alberta Métis representative. The process must be inclusive of all eligible Alberta Métis communities and reflect the principles of fairness, efficiency, and Indigenous-led decision-making. The process must be completed by August 31, 2025.

C. SCOPE OF SERVICES

The successful applicant will be responsible for:

Goals and Objectives

  1. Facilitate the nomination process and verify candidate eligibility from the following Alberta Métis communities:
    • Buffalo Lake Métis Settlement
    • East Prairie Métis Settlement
    • Kikino Métis Settlement
    • Lac Ste. Anne Métis Community Association
    • Métis Nation of Alberta
    • Métis Nation of Alberta – Regional Council Zone 4
    • Mountain Métis Nation Association
  2. Administer the selection process in accordance with the IAMC-TMX Terms of Reference (Final Amended September 3, 2021).
  3. Ensure the process is impartial, transparent, inclusive, and culturally respectful.
  4. Support each eligible community’s autonomy in determining their approach to representation and candidate endorsement.
  5. Provide regular updates to the Procurement Committee and Cando.
  6. Submit a final report detailing the process, outcomes, and verification of compliance.

III. PROPOSAL TIMELINE

MilestoneDate
RFP ReleaseMay 26, 2025
Proposal Submission Deadline11:59 PM June 22, 2025
Proposal Review and ApprovalJune 26, 2025
Award NotificationsJuly 1-4, 2025
Contract AwardJuly 4, 2025

IV. PROPOSAL SUBMISSION

  1. Proposals must be received no later than 11:59 PM June 22, 2025.
  2. Proposals should include the following:
    • Cover Letter – including organization name, address, and contact information.
    • Summary of the proponent’s background and experience in similar projects.
    • Names and contact information for three references from similar contracts.
    • A brief synopsis demonstrating understanding of IAMC-TMX’s needs and how the proponent plans to meet them.
    • A detailed description of the proposed plan to achieve the scope of services, including a timeline.
    • Detailed budget itemizing all estimated costs.
    • Resumes of individuals who will perform the work and their availability.
    • Any other relevant information.
    • All correspondence, including proposals, must be submitted to:
      Stephanie Gardener
      Executive Coordinator
      Phone: 780-990-0303
      Email: info@iamc.ca

V. REQUIRED COMPETENCIES

The proponent should demonstrate:

  1. Experience in Indigenous law, governance, and community-led processes.
  2. Knowledge of Métis governance and protocols.
  3. Cultural competency and sensitivity to issues facing Indigenous Peoples in Canada.
  4. Preference will be given to Indigenous-owned or Indigenous-led organizations.

VI. EVALUATION CRITERIA

Proposals will be evaluated based on:

  1. Demonstrated competencies and experience.
  2. Understanding of Métis communities and governance.
  3. Ability to meet the desired timeframe.
  4. Cost-effectiveness and clarity of budget.

VII. KEY DELIVERABLES

  1. Verified candidate list with documentation of eligibility.
  2. Summary of community engagement and nomination facilitation.
  3. Final report with selection results and confirmation of process integrity.
  4. Ongoing communication with the Procurement Committee and Cando.

VIII. ROLES, RESPONSIBILITIES AND REPORTING STRUCTURE

The successful proponent will report to the Procurement Committee, which includes:

  • Indigenous Caucus Co-Chair
  • NRCan Co-Chair
  • Representative from Cando

IX. INTELLECTUAL PROPERTY

All data, drafts, and final products will be the sole and exclusive property of IAMC-TMX.

X. PROPOSAL CONDITIONS

  1. This RFP does not commit IAMC-TMX to award a contract.
  2. IAMC-TMX is not responsible for any costs incurred in proposal preparation.
  3. Contract award is based on competitive selection and subject to negotiation.
  4. IAMC-TMX may request revisions or clarifications during the selection process.
  5. Submission of a proposal constitutes acceptance of all RFP terms unless otherwise stated.
  6. Final authority to award the contract rests with the Chair of the Indigenous Caucus of the IAMC-TMX.
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